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City Council agendas RE: The 2010 AEPEP amendment

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    Posted: Sep 20 2014 at 5:56pm

MINUTES
COUNCIL MEETING
CITY OF COLEMAN
CITY HALL
THURSDAY, October 7, 2010
6:00 P.M.



  • PRESENT: Mayor Nick Poldrack, Mayor Pro Tem Harold Skelton, Councilperson Tracy Rankin, Councilman Terry Langley, Councilman Paul Kugle, City Manager Larry Weise, City Attorney Steve Autry, and City Secretary Karen Langley.

  • ABSENT: None

  • INVOCATION: City Manager Larry Weise

  • PLEDGE OF ALLEGIANCE:

  • WELCOME OF VISITORS AND GUESTS: Mayor Poldrack welcomed guests and visitors.

  • APPROVAL OF MINUTES:

    1. Council considered approval of minutes from the Regular Council Meeting on Thursday, September 16, 2010 and the Special called meeting held September 23, 2010. Councilman Langley moved to accept the minutes of the Regular Council Meeting on September 16, 2010 and the Special called meeting held on September 23, 2010. Councilperson Rankin seconded the motion. The motion carried 4-0.

  • RECOGNITION OF STAFF:

Lisa Smith received her 10 year pin.

  • HEARING OF VISITORS CONCERNING MATTERS NOT ON THE AGENDA:

None

  • PUBLIC HEARING(S):

None

  • RECEIPT OF BIDS:

None

  • CONSENT AGENDA:

    1. Council will consider on second and final reading of Ordinance No. 1121 approving a request from Atmos Energy for an Energy Rate Review Mechanism extension for increase and recovery of steel line replacement cost. A motion was made by Councilman Kugle to accept the second and final reading of Ordinance No. 1121 approving a request from Atmos Energy for an Energy Rate Review Mechanism extension for increase and recovery of steel line replacement cost. Mayor Pro Tem Skelton seconded the motion. The motion passes 4-0.

  • OLD BUSINESS:

None

  • NEW BUSINESS:

    1. Council received a presentation from Jacob & Martin, Consulting Engineers, related to the release of funds by the Texas Water Development Board for the biding phase on the Hords Creek Lake supply line and interior water infrastructure projects. Ken Martin explained the approval of the TWDB Grant to replace the water line from Hords Creek to the water plant and laying about 7 miles of pipe within the city limits. All state agencies have now signed off on all environmental issues. The state allows 1 ½ to 2 years to complete the project. He is requesting to advertise for 3 separate contracts:

      1. Pipeline from Hords Creek to the Water Treatment Plant.

      2. Pump Station and surge tank and related items.

      3. Material (7 ½ miles pipe within the city limits). Ken Martin recommends bid advertisement of at least 2 weeks in the local paper.

They will be sending the bid out across the state. The bids must be in by Thursday, October 28, 2010 by 10:00 a.m. A motion was made by Councilman Kugle to move ahead with the bid process. Councilman Langley seconded the motion. The motion passed 4-0.

A request by Councilman Kugle was made to move ahead with items #5 and #6.

    1. Council considered a request from Sacred Heart Catholic Church to close portions of Llano, San Saba, and Pecan streets for their annual Parish Festival to be held on October 17, 2010. A motion was made by Mayor Pro Tem Skelton to allow Sacred Heart Catholic Church to close portions of Llano, San Saba, and Pecan streets for their annual Parish Festival to be held on October 17, 2010. Councilperson Rankin seconded the motion. The motion passes 4-0.

    2. Council considered on first reading Ordinance No. 1122 approving and authorizing the creation of the Coleman Community Coalition, Type B Economic Development Corporation, by-laws and articles of incorporation. A motion was made by Mayor Pro Tem Skelton to accept Ordinance No. 1122 approving and authorizing the creation of the Coleman Community Coalition, Type B Economic Development Corporation, by-laws and articles of incorporation. Councilperson Rankin seconded the motion. The motion passed 4-0.

    3. .Council will receive from Steve Moffitt, Consulting Engineer, information related to the current wholesale power contract and RFP on the light distribution system. Council reserves the right to enter into closed executive session pursuant to Section 551.086: Power Utilities Competitive Matters and section 551.071: Consultations with Attorney, of the Texas Government Code. City Manger Weise recommended the council enter into executive session and invite Steve Moffitt, Attorney Steve Autry, and City Secretary Karen Langley. A motion was made by Councilman Langley to enter into closed executive session. Mayor Pro Tem Skelton seconded the motion. The motion passes 4-0. Council entered into closed executive session at 6:25 pm. A motion was made by Councilman Langley to return from executive session and enter back into regular session. Councilman Kugle seconded the motion. The motion passes 4-0. Council returned at 7:10. No action was taken.

    4. Council will consider the final release of the RFP on the Light Distribution System. A motion was made by Councilman Kugle to release the RFP as presented. Councilman Langley seconded the motion. The motion passed 4-0.

    5. Council considered action and the proposed amendment to the current power contract, with AEP, related to the monthly pass through cost between the West Texas Trading Hub to the West Load Zone. A motion was made by Mayor Pro Tem Skelton to Authorize the Mayor to execute an amendment with AEP Energy Partners to amend the Delivery Points in the contract from the ERCOT West Load Zone to the ERCOT West Trading Hub. Designate the onetime payment of $375,000. from AEP Energy Partners to be set aside and used to hedge or offset congestion risk following the start of the nodal market in December. Councilperson Rankin seconded this motion. The motion passed 4-0.

    6. Council will receive information related to the close of FY 2010 from the City Manager. City Manager Weise reviewed the Finical Statement from the close of FY 2010. General Fund had a profit of $97,322. Utilities Fund had a profit of $452,242. Airport Fund had a loss of $20,845. (Due to the installing of the jet fuel) Garbage Fund had a loss of 4,493.

  • CITY MANAGER REPORT:

City Manager Weise gave a letter from Liz Hughes resigning from the 4B. It will be on the next agenda for a replacement. He also gave council memo #53 for council's reading. Also spoke of the Texas Midwest Conference in Abilene, encouraged council to attend. Weise reminded everyone of the boil water notification.

  • MAYOR AND COUNCIL COMMENTS:

Councilman Kugle stated he had received several calls concerning the cost of dumping at the Convenience Center. And feels we may need to revisit this sometime in the future. With no further business the meeting was adjourned at 7:25.



Posted
Friday, October 22, 2010















MINUTES
SPECIAL CALLED
COUNCIL MEETING
CITY OF COLEMAN
CITY HALL
TUESDAY, SEPTEMBER 23, 2010
6:00 P.M.



  • PRESENT: Mayor Nick Poldrack, Mayor Pro Tem Harold Skelton, Councilman Kugle, Councilperson Tracy Rankin, Councilman Terry Langley, City Manager Larry Weise, City Attorney Steve Autry, City Secretary Karen Langley.

  • ABSENT: None

  • INVOCATION: Mayor Nick Poldrack

  • PLEDGE OF ALLEGIANCE:

  • WELCOME OF VISITORS AND GUESTS:

Mayor Poldrack welcomed guests and visitors.

  • CONSENT AGENDA:

    1. Council will consider on the second and final reading Ordinance No. 1119 levying a tax rate for the City of Coleman for FY 2010-2011. A motion was made by Councilman Kugle to approve the second reading of Ordinance No. 1119 levying the tax rate for FY 2010-2011. Mayor Pro Tem Skelton seconds the motion. The motion passes 4-0.

  • NEW BUSINESS:

    1. Council considers authorizing the Mayor to sign a contract with Merritt, McLane & Hamby for continuation of independent audit services for the City of Coleman. City Manager Weise stated they have done our last 3 audits and have done a good job. A motion was made by Councilman Kugle to allow the Mayor to sign the contract with Merritt, McLane & Hamby. Councilman Langley seconded the motion. The motion passes 4-0.

    2. Council considered a proposed Ordinance by Atmos Energy to approve an Energy Rate Review Mechanism extension, for increase and recovery of steel line replacement cost. Shelly Burnett with Atmos gave an extensive report concerning the increase they are requesting. She also spoke of two programs they have available to help the elderly (Neighbors Sharing the Warmth and Keeping the Warmth). A motion was made by Councilperson Rankin to accept the proposed Ordinance by Atmos Energy. Councilman Kugle seconded the motion. The motion passes 4-0.

    3. Council considered for approval the proposed Fiscal Year 2011 Budget as presented by the Board of Directors for the Coleman EDC, Inc. Coleman EDC Board president Drew Hubbard presented a proposed budget of $171,811.00. They are not expecting anything new this year. A motion was made by Councilman Kugle to accept the proposed budget as presented. Councilperson Rankin seconded the motion. The motion passes 3-0 with Mayor Pro Tem Skelton abstaining. For he is the Treasurer for the EDC. Mayor Poldrack commented on an article which Bob Turner wrote concerning the sales tax. The gentleman moving into the ambulance building complementing the EDC members on their help and going above and beyond with their help.

    4. Council considers authorizing an Emergency Disaster Site Designation for solid waste collection. City Manager Weise stated TCEQ said we would be able to close our present landfill if we have an emergency site designated. With council designating this location we will be able to finish filling our present landfill with demolition. Mayor Pro Tem Skelton made a motion to use part of the McGregor site as an Emergency Disaster Site Designation. Councilperson Rankin seconded this motion. The motion passes 4-0.

    5. Council considers a proposed RFP as related to the possible sale of the Light Distribution System and contract up-dates as presented by Engineering Consultant Steve Moffitt. Council reserves the right to enter into executive secession pursuant to Section 551.086: Power Utilities Competitive Matters and Section 551/071: Consultations with Attorney, of the Texas Government Code. City Manager Weise recommended the council enter into executive session and invite Steve Moffitt, Attorney Steve Autry, and City Secretary Karen Langley. A motion was made by Councilperson Rankin to enter into executive session. Mayor Pro Tem Skelton seconded the motion. The motion passes 4-0. Council entered into executive session at 6:24 pm. A motion was made by Councilman Langley to return from executive session and enter back into regular session. Mayor Pro Tem Skelton seconded the motion. The motion passes 4-0. Council returned back into regular session at 7:45 pm. No action was taken at this time.

    6. Council will consider authorizing the release of a RFP for the sale of the Light Distribution System. A motion was made by Mayor Pro Tem Skelton to release a RFP for the sale of the Light Distribution System. Councilman Langley seconded the motion. The motion passes 4-0.

    7. Council considers action on a proposal by AEP to amend the current power contact concerning the monthly pass through cost between the West Trading Hub to the West Load Zone. A motion was made by Councilman Kugle to table this item. Councilperson Rankin seconded this motion. The motion passes 4-0.

  • CITY MANAGER REPORT:

Weise stated the 4B bylaws have been submitted and they should be returned soon.

  • MAYOR AND COUNCIL COMMENTS:

Mayor Poldrack read a thank you note from Councilperson Rankin for the plant that was sent at the death of her Grandmother.

  • With no further business the meeting was adjourned at 7:50 pm.



Posted
Friday, October 08, 2010


Windows word document can be downloaded here.
uploads/6/AEPcontract_amendment_-_council_minutes-1.doc



Edited by Craig - Sep 20 2014 at 7:56pm
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