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Agenda, City Council Meeting, April 19, 2018

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    Posted: Apr 16 2018 at 6:10pm

                                                 AGENDA

                                                       CITY OF COLEMAN
                                                 CITY COUNCIL MEETING

 THURSDAY, APRIL 19, 2018; 6:00 P.M.

LOCATED AT THE COLEMAN CITY HALL

200 W. LIVEOAK, COLEMAN, TEXAS 76834

 

A regular meeting of the City Council of the City of Coleman will be held on Thursday, April 19, 2018 at 6:00 P.M.  The following subjects will be considered by the City Council and may be considered in any order that is most convenient for the City Council.

 

MEMBERS PRESENT: ________________________________________________________________________

 

MEMBERS ABSENT: ________________________________________________________________________

 

I.                CITY COUNCIL MEETING CALLED TO ORDERMAYOR, TOMMY SLOAN:

 

II.             INVOCATION MAYOR, TOMMY SLOAN:

 

(THE MAYOR MAY CALL ON ANYONE HE MAY CHOOSE TO GIVE THE INVOCATION.  THE MAYOR MAY ALSO CALL ON ANYONE IN ATTENDANCE WHO MAY WANT TO GIVE AN INVOCATION ON BEHALF OF ANY OTHER RELIGION OR RELIGOUS BELIEFS)

 

III.           PLEDGE OF ALLEGIANCE – MAYOR, TOMMY SLOAN:

 

IV.           WELCOME OF VISITORS AND GUESTS – MAYOR, TOMMY SLOAN:

 

V.              CONSENT AGENDA – MAYOR, TOMMY SLOAN:

 

(THE CITY COUNCIL MAY APPROVE ALL OF THE CONSENT AGENDA ITEMS WITH ONE MOTION).

 

1.     The City Council may consider, discuss, and/or take actions regarding the approval of the minutes of the City Council Meetings conducted on March 1, 2018 and March 15, 2018 Karen Langley, City Secretary.

 

2.     The City Council may consider, discuss, and/or take actions to approve the Code Enforcement report for the month of March, 2018 – Fire Chief, David Martinez.

 

3.     The City Council may consider, discuss, and/or take actions to approve the Police Department report for the month of March, 2018 – Police Chief, Anthony Smith.

 

4.     The City Council may consider, discuss, and/or take actions to approve the Municipal Court Report for the month of March, 2018 – Judge, Robert J. Nash.

 

5.     The City Council may consider, discuss, and/or take actions to approve the Legal Fees for the month of March, 2018 – City Manager, Paul Catoe.

 

6.     The City Council may consider, discuss, and/or take actions to approve the Lake Level Reports for the Hords Creek Reservoir and Lake Coleman Reservoir for the month of April, 2018 – City Manager, Paul Catoe.

VI.           MAYOR AND COUNCIL COMMENTS:   

 

THE CITY COUNCIL MAY DISCUSS AND/OR TAKE ACTIONS REGARDING ANY ITEM LISTED ON THIS AGENDA.  (ONLY THOSE ITEMS LISTED MAY BE PRESENTED AND DISCUSSED BY THE CITY COUNCIL)

 

None were noted at the time of the posting of this agenda.

 

VII.         STAFF COMMENTS:

 

THE CITY COUNCIL MAY DISCUSS AND/OR TAKE ACTIONS REGARDING ANY ITEM LISTED ON THIS AGENDA. (ONLY THOSE ITEMS LISTED ON THE AGENDA MAY BE DISCUSSED BY THE CITY COUNCIL)

 

1.     The City Financial Report for the month of March, 2018 is not available at the current time.

 

VIII.      OLD BUSINESS:

 

1.     The City Council may consider, discuss, and/or take actions regarding the raw water treatment pilot studies conducted by Purifics, Pall, and Evoqua for new water purification equipment to be utilized in the new water treatment plant – Mayor, Tommy Sloan and Allen Phillips P.E. of Jacob & Martin L.L.C.

 

2.     The City Council may consider, discuss, and/or take actions regarding the progress report being compiled for the City of Ballinger, the City of Brady, and the City of Comanche – Mayor, Tommy Sloan, and Assistant City Manager, David Martinez.

 

3.     The City Council may consider, discuss, and/or take actions regarding the report on available structures which will need to be struck off to the City by the other taxing entities in order that the City can demolish structures on each site location and dispose of these structures in the City Monofill - Mayor, Tommy Sloan and Assistant City Manager, David Martinez.  

 

IX.           NEW BUSINESS:

1.     The City Council may consider, discuss, and/or approve the first reading of Resolution No. 18-08 approving the following two projects of the Type B Coleman Community Coalition: a) the CCC’s purchase of an outdoor wireless speaker system valued at $20,300.00 for the downtown area of Coleman between Liveoak and Walnut and b) authorizing the CCC’s funding in an amount not to exceed $10,000 per year to the Coleman Youth Association to assist with maintenance and utilities on the proposed new ballpark project  Mayor, Tommy Sloan and Kim Little Executive Director of the Type 4-A CEDC and the 4-B CCC.

 

2.     The City Council may consider, discuss, and/or approve the first and final reading of Resolution No. 18-09 approving the following three projects of the Type B Coleman Community Coalition: a) a grant to the Coleman County Syndicate Steer Show in an amount not to exceed $1,500.00 to be used for advertising and other show expenses for a two day steer show hosted in Coleman; b) authorize the CCC to expend up to $9,975 for dozer work, water abatement, clearing brush and establishing fire lanes at Milton Autry Memory Lake; and c) authorize the CCC to expend up to $10,000 to support the City of Coleman’s City Wide Clean Up – Mayor, Tommy Sloan and Kim Little, Executive Director of the Type 4-A CEDC and the 4-B CCC.

 

3.     The City Council may consider, discuss and/or approve the appointment of 3 to 5 individuals to serve on the “Engineering Selection Committee” for the new Coleman Municipal Airport Project – Mayor, Tommy Sloan. 

 

4.     The City Council may consider, discuss and/or approve the designation of City Manager, Paul Catoe as the sponsor’s authorized representative for the Project Number 1823 Coleman Municipal Airport Improvement Project – Mayor, Tommy Sloan.

 

5.     The City Council may consider, discuss and/or approve the convening of only one meeting in May for May 17, 2018 if necessary as per provision outlined in section 2.11 of the City Charter – Mayor, Tommy Sloan.

 

X.              EXECUTIVE SESSION:

 

1.     The City Council may enter Executive Session under the following Sections of the Government Code, Section 551.071(consultation with attorney), Section 551.072(deliberation regarding real property) and Section 551.074 (personnel matters) to discuss the following matters: a) contract between the CEDC and the CCC for shared expenses and the office of the Executive Director for the CEDC and the CCC; b) the Type A’s authority to undertake Type B projects; and c) conduct the annual evaluation of the City Manager. Mayor, Tommy Sloan.

 

2.     Upon returning to open session, the City Council may take whatever actions they may deem appropriate.  Mayor, Tommy Sloan.

 

3.     The City Council may consider, discuss, and/or approve Resolution No. 18-10 approving the Type A CEDC and the Type B CCC to each expend an amount not to exceed $10,000.00 for due diligence on the renovation of the Coleman Chamber of Commerce Building located at 218 Commercial Avenue. Mayor, Tommy Sloan.

 

4.  The City Council may consider, discuss, and/or approve Ordinance No. 1190 on first reading authorizing the Type A Coleman EDC, Inc. to undertake any project that a Type B economic development corporation may undertake under Chapter 505 of the Texas Local Government Code.  Mayor, Tommy Sloan.

 

XI.           HEARING OF VISITORS CONCERNING MATTERS NOT ON THE AGENDA – MAYOR, TOMMY SLOAN: (Visitors shall be limited to no more than (5) five minutes to address the Council.)

 

In accordance with Section 551.042 of the Texas Government Code, an inquiry made at a meeting shall be conducted as follows:

 

(a.) If at a meeting of a governmental body, a member of the public or the governmental body inquiries about a subject for which notice has not been given as required by this subchapter, the notice provisions of this subchapter do not apply to:

 

1.     A statement of a specific factual information given in response to the inquiry; or

2.     A recitation of existing policy in a response to the inquiry.

 

(b.) Any deliberation of or a decision about the subject of the inquiry shall be       limited to a proposal to place the subject on the agenda for a subsequent meeting.   

 

Note:  According to Section 5. (A.), of the Council Meeting Procedures the City Council respectfully request that prior to appearing before the City Council, the visitor or member of the public has made every attempt to resolve the problem through Administrative Channels, if appropriate. The Mayor may want to address this issue prior to allowing individuals to speak.

 

XII.        ADJOURNMENT OF CITY COUNCIL MEETING:      TIME ____________

 

The City Council of the City of Coleman reserves the right to adjourn into Executive Session at any time during the course of this meeting to discuss any of the matters as listed above, as authorized by Texas Government Code Sections: 551.071 (Consultation with the City Attorney), 551.072 (Deliberations about Real Property, 551.073 (Deliberations about Gifts and Donations) 551.074 (Personnel Matters), 551.076 (Deliberations about Security Devices) and 551.087 (Economic Development).

 

I, Karen Langley do hereby certify that the above notice of meeting of the governing body of the City of Coleman, Texas is a true and correct copy of the said notice and that a said copy of this notice was then posted on the front window of the City Hall of said City in Coleman, Texas in a location convenient and readily accessible to the general public at all times, and said notice was posted on April 16, 2018 at _________P.M. and remained so posted continuously at least 72 hours preceding the scheduled time of said meeting.

________________________________

Karen Langley, City Secretary TRMC

 

 

The City of Coleman is committed to compliance with the Americans with Disabilities Act (ADA).  Reasonable accommodations and equal access to communications will be provided to those who provide notice to the City Secretary by calling 325-625-4116 or by going by 200 W. Liveoak, Coleman, Texas 76834, during normal business hours at least (48) forty–eight hours in advance of the scheduled meeting.

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